Job Description

Our Company:

The American Thoracic Society (ATS) improves global health by advancing research, patient care, and public health in pulmonary disease, critical illness, and sleep disorders. Founded in 1905 to combat TB (Tuberculosis), the ATS has grown to tackle asthma, COPD (Chronic Obstructive Pulmonary Disease), lung cancer, sepsis, acute respiratory distress, and sleep apnea, among other diseases.

The Position:

Reporting directly into the Director of Housing & Registration , the Senior Manager of Meeting Services, performs managerial functions related to the logistical aspects of the International Conference headquarter hotel, special events and select services. The Senior Manager is the primary liaison between the ATS and Hotel for the International Conference year-round. The Senior Manager also plans meetings and events outside of the International Conference.

Position Responsibilities:

• Collect meeting specifications from several key departments.
• Oversee floor plan requests and updates from hotel stakeholders.
• Partner with headquarter hotels to manage and implement all details, some of which include food & beverage, room assignments, and menu planning.
• Authorize audio visual needs with staff, communicate needs to hotel/AV vendor and work within ATS budget.
• Identify conference directional signage placement for all headquarter hotels and submit requests to vendor for production.
• Support Director throughout the year on all registration and housing aspects.
• Create and distribute comprehensive request for proposal and work with National Sales Contacts to secure preferred properties.
• Negotiate contract terms for rooms and meeting space.
• Create resumes and lead meetings.
• Other responsibilities within the event/meeting space.

Position Qualifications :

• Bachelor’s Degree (in related field preferred).
• 5 years meeting planning experience with a minimum of 2 years “city-wide” management.
• Ability to manage several projects at once and work well under pressure.
• Familiarity with contracts; negotiation experience required.
• Must be able to manage meetings and events independently.
• Strong written and oral communication and organizational skills.
• Microsoft Excel knowledge and management.
• Willingness to travel to 3 quarterly site meetings (~3 days each), Board of Directors, Committee Meetings and ATS Leadership Summit (~10-15 days) and the International Conference (~10 days).

Reasons to consider us:

• Hybrid work environment (two remote days each week).
• Generous paid holidays & paid time off.
• Comprehensive medical, dental, and vision benefits.
• 403b with partial company match.
• Commuter benefits.

Physical requirements:

• Please note that this is a hybrid position that will require you to come into our New York Office on Tuesday, Wednesday, and Thursday each week.
• Some travel may be required, such as to our annual International Conference.
• You may experience prolonged periods of sitting and/or standing.
• You may experience repeated typing motions involving your wrists, hands, and/or fingers.
• You may need to lift or carry up to 15 pounds of work equipment.

Pay Range: We are pleased to offer a range of $85-90k for this position.

ATS is an equal employment opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all individuals. ATS will not discriminate against any applicant for employment, employee, or intern on the basis of race, creed, color, sex, gender identity or expression, religion, national origin, age (40 and over), disability, military status, veteran status, genetic information or any other basis protected by applicable federal, state or local law. ATS also prohibits harassment of applicants for employment, employees or interns based on any of these protected categories. It is ATS’ policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

ATS is committed to the full inclusion of all qualified individuals. In keeping with our commitment, ATS offers reasonable accommodation in the hiring and employment process for individuals with disabilities. Accordingly, if you require a reasonable accommodation to fully participate in the application or hiring process you may request a reasonable accommodation at any time.

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