Payroll Specialist Job at Gallagher Recruiting LLC, Santa Rosa, CA

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  • Gallagher Recruiting LLC
  • Santa Rosa, CA

Job Description

Payroll Specialist

Location: Onsite in Novato or Santa Rosa (flexibility possible after 90 days)

Salary: $68,000 – $75,000 DOE plus benefits

Employment Type: Full-Time

About the Role:

Join a mission-driven nonprofit organization making a meaningful impact through workforce development and environmental stewardship. We are seeking a detail-oriented and experienced Payroll Specialist to ensure payroll accuracy, compliance, and audit readiness across multiple locations and grant-funded programs.

This role is ideal for someone with a strong understanding of payroll processes, a sharp eye for detail, and an appreciation for process improvement in a nonprofit setting.

Key Responsibilities:

  • Process accurate and timely payroll for approximately 175 employees using Paycom
  • Ensure payroll compliance and audit readiness, especially regarding grants and project coding
  • Reconcile payroll with benefits data and collaborate with the finance team to ensure correct billing
  • Support manual payroll adjustments for staff on specialized schedules (e.g., 9/80)
  • Troubleshoot and manage “quirks” in the Paycom system, including dropdowns and manual steps
  • Review and validate benefit deductions (enrollment not required)
  • Identify and help resolve any discrepancies in payroll data
  • Bring general HR knowledge to support the broader People Ops function (a plus)

Ideal Candidate:

  • 1+ years of payroll experience , ideally with Paycom or a similar system
  • High attention to detail and commitment to accuracy
  • Comfortable navigating manual processes and system workarounds
  • Familiarity with nonprofit or grant-funded environments is a plus
  • Able to work onsite at the Novato or Santa Rosa office
  • Open to a hybrid schedule after a 90-day onsite ramp-up period, based on performance

Benefits:

  • Competitive medical benefits, including 100% employer-paid Benefit offering
  • Collaborative and values-driven work environment

If you’re an organized payroll pro who’s excited to support a nonprofit mission, we’d love to hear from you!

Job Tags

Full time,

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