Job Description

Sales Media Asset Coordinator

Type: Hybrid Temp-to-Perm (conversion into full-time planned to be in Dec 2025)

Compensation Range: $21-25/hour

As the Sales Media Asset Coordinator , you’ll play a pivotal role in managing the complete lifecycle of product photography assets across all brands and categories. From intake to delivery, you’ll ensure every file, sample, and image is accurately tracked, organized, and ready to support retailer needs and product launches. Acting as the key link between Sales, Brand, Product Development, and the Photo teams, you’ll help maintain seamless workflows, on-time execution, and clean, consistent data across all systems. You’ll also manage the submission and prioritization of photo requests within project management tools, ensuring accuracy and alignment within the Digital Asset Management (DAM) system and related product databases.

Main responsibilities include:

• Manage the intake, organization, and cataloging of photography requests and production samples using project management and DAM platforms (Wrike, Bynder, Salsify, Resource Space, or similar).
• Track production samples through each stage of development, arrival, and photography scheduling to post-production and asset delivery.
• Partner with cross-functional teams in Sales, Brand, Product Development, and Photography to ensure imagery is ready for launch deadlines.
• Maintain accurate SKU/style tagging, metadata, and asset relationships across DAM and related systems.
• Use of Excel data lookup and analysis tools (VLOOKUP, XLOOKUP, INDEX/MATCH, Pivot Tables) and Google Sheets to validate data, track sample progress, and produce regular reporting.
• Create and maintain shot lists, photo request trackers, and sample status reports for internal visibility.
• Support automation and data integration between systems such as Wrike, Salsify, Sage X3, and DAM for streamlined asset management.
• Enforce brand and file naming standards while ensuring image quality across all deliverables.
• Communicate regularly with Sales and Production to report on SKU and sample status, flag delays, and manage timelines.
• Oversee the tracking, organization, and return of all production and paint master samples needed for photography.

The ideal candidate for the Sales Media Asset Coordinator role will possess the following experience and qualifications:

• Associate's degree preferred.
• 2+ years of experience coordinating digital assets, photography production, or project workflows.
• Experience in the toy industry or direct-to-consumer environments is a plus.
• Strong written communication and intermediate-level proficiency in Excel and Google Sheets.
• Familiarity with Photoshop, image file types, and metadata.
• Hands-on experience with DAM and project management tools (Wrike, Asana, Monday.com, Salsify, or similar).
• Attention to detail and ability to manage multiple projects and SKUs simultaneously.
• Strong organizational and collaboration skills, with a proactive and solution-oriented mindset.
• Ability to work in a fast-paced creative environment and keep complex workflows organized from product samples to final image delivery.

This is a hybrid role based in the Fort Lauderdale, FL area. Candidates must be able to commute on-site four days a week.

• Type: Temp-to-Perm (conversion into full-time planned to be in Dec 2025)
• Compensation Range: $21-25/hour

To apply, please submit your resume and portfolio link/case studies for immediate consideration.

While we appreciate all applications, only candidates selected for an interview will be contacted. By applying for this position, you agree to be contacted via email or text message. Message and data rates may apply.

i creatives is an Equal Employment Opportunity Employer. We believe in creating a diverse and inclusive workplace where everyone feels valued and respected. Join us in our commitment to fostering creativity through diversity.

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