Job Description

Job Title: Distribution Specialist

Norfolk: hybrid after successful onboarding (3 days onsite/2 days remote)

Hours: 8 am - 4 pm, will respond to after hours calls as needed

Job Summary:

Provide for the satisfaction of customer requirements by managing the inventory of outside warehouses / bulk terminals, lot allocation of all orders, and all consignment inventory. All positions in the Supply Chain provide backup coverage for other functions.

Duties:

• Determine the appropriate stocking levels by working with sales / forecast information for bulk terminals and replenish accordingly. Responsible for challenging stock targets on a monthly frequency.
• Initiating and creating Warehouse Transfer Orders to replenish bulk warehouses to the predetermined safety stock level.
• Responsible for managing all aspects of the railcar fleet in an optimized manner.
• Track KPIs related to rail movement i.e. Dwell time, transit time, time to empty, storage fees and monitor/escalate action items to maintain quantity and financial targets.
• Resolving any rail discrepancies and schedules rail car repairs.
• Monitoring and trace outbound rail shipments to warehouses/bulk terminals utilizing vendor web portals.
• Bill the railcars on the supplier's web platform after shipment.
• Validate Bulk BOLs to ensure lot numbers and quantities are accurate
• Approve invoices for railcar spot maintenance/repairs.
• Liaise with production and sales for emergencies as needed.
• Coordinate activities with outside warehouses/bulk terminals
• Optimize daily operations to include daily follow-up on shipping documents for customer shipments, made within the prior 24 hours.
• Manage inbound receipts for bulk and imported finished goods.
• Monthly closing - reconciling, reporting reasons for overage / shortages, action items review, etc.
• Annual performance review and discussion with warehouses as needed.
• Manage Bulk aged inventory and communicate with Sales for disposition decisions.
• Responsible for bulk stock reconciliation and inventory adjustments as needed. Ensure tracking adjustments and communicate with accounting.
• Ownership of local Master Data for bulk terminals.
• Manage inventory utilizing disposition codes in the ERP system.
• Support Accounting on warehouse invoice questions.
• Participate in the different Logistics distribution network development projects.
• Assist production with trouble shooting production orders for Norfolk as requested.

Requirements:

• Minimum of High School Diploma or GED, additional education or training is beneficial
• Detail oriented with strong clerical skills
• Proficient knowledge in all Google Suite Products
• Good written, verbal communication and mathematical skills
• Critical thinking and problem solving skills
• Ability to work as part of the Supply Chain Team, with flexibility to assist where needed
• Ability to work in a production environment
• Prior inventory control and distribution experience
• Experience with integrated ERP System
• Above average working knowledge and experience in Microsoft Excel / Google Sheets

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