Job Description

Join as an Admin Assistant for the Clorox Glad Business unit. Support the Glad General Manager as well as the leadership team and Willowbrook, IL team’s onsite needs.

Provide administrative assistance to the business General manager and other leaders, including scheduling meetings & events, maintaining agendas & notes, managing expense reports, supporting travel, assisting with document creation & updates, and fully managing calendars. In addition, oversee Willow Brook facility including entry of teammates & visitors, management of supplies.

What will you do?

• Maintaining stock of office supplies for teams, including printers and copies
• Manage payment of software subscription renewals.
• Support employee badge renewals or replacement requests
• Manage and update team distribution lists
• Coordinate new hire technology needs, badge requirements and onboarding schedules
• Create purchase orders for vendors as needed.
• Reconciling monthly expense report purchases and assigning them to billable brand projects.
• Preparing invoices for external clients
• Meeting support (catering, supplies, meeting room readiness)
• Manage common area consumable supplies for on-site team members
• Site reception of visitors, guests, contractors and small package/mail
• Generate budget reports at regular intervals

What will you need to be successful?

• BSc in any Administrative Degree or equivalent experience.
• 3 to 5 years of proven experience working as an Administrative Assistant or Office Manager
• Detailed knowledge of administrative support
• Ability to use automated office equipment
• Ability to follow difficult instructions and maintain written records
• Proficiency in Microsoft Office
• Strong project and operational management skills include budget management, event management, calendaring and understanding business to help the decision-making process.
• Strong written and verbal communication skills.
• The ability to learn new systems & platforms.
• High level of initiative, motivation, and enthusiasm.
• Highly flexible and adaptable with evolving needs and priorities and builds a positive environment.
• This position requires onsite support in Willowbrook, IL site 4 days/week, 1 day remote.

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