Job Description

Temporary Administrative Assistant

Location: On-site – Augusta, ME

Schedule: Full-time, Monday–Friday

Pay: Competitive | Based on experience

Type: Temporary Assignment

Experience: Minimum 3 years supporting executive leadership

Do you excel at keeping high-level leaders organized, informed, and focused on what matters most?

ProSearch is seeking a highly organized and professional Temporary Administrative Assistant to provide direct support to the Chief Information Security Officer (CISO) and senior leadership within a dynamic Information Security Office (ISO). This role is perfect for someone who thrives in a fast-paced, high-impact environment, has a solid understanding of cybersecurity or IT operations, and is skilled at managing competing priorities with grace and discretion.

You’ll serve as the CISO’s right hand— owning calendar management, email triage, scheduling, meeting preparation, and overall executive coordination . This is more than just administrative support; it’s a strategic partner role requiring emotional intelligence, operational savvy, and absolute confidentiality.

What You’ll Be Doing

Strategic Support & Coordination

• Serve as a proactive, trusted partner to the CISO and ISO leadership
• Triage and manage inbox communications—sorting urgent vs. non-urgent items
• Prioritize, organize, and manage tasks and commitments on behalf of leadership
• Schedule meetings, manage calendars, and coordinate logistics for internal and external engagements
• Take detailed notes during Microsoft Teams meetings and follow up on action items
• Support the execution of short- and long-term projects across departments

Administrative Excellence

• Organize and maintain executive-level documents, reports, and presentations
• Draft internal communications, summaries, and briefings
• Handle confidential and sensitive information with professionalism and discretion
• Prepare meeting agendas, capture outcomes, and track follow-up tasks
• Coordinate travel arrangements, authorizations, and expense reimbursements
• Assist with procurement activities, invoice processing, and budget tracking

Top 3 Skills for Success

1. Organizational Mastery – You’re a planner at heart and thrive on structure and clarity
2. Discretion & Confidentiality – You’re trusted with sensitive information and handle it responsibly
3. Communication & Coordination – You keep things flowing smoothly across teams and leadership

What You Bring

Required Experience

• 3+ years of experience in a similar role supporting executive leadership
• Proven track record of managing multiple priorities independently
• Strong familiarity with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
• Experience drafting executive-level communications and organizing strategic documents

Preferred Qualifications

• Understanding of cybersecurity environments, IT systems, or government operations
• Experience supporting budget tracking, procurement processes, or policy documentation
• Familiarity with state or public sector workflows and expectations

Why This Role Is Worth Your Time

• Be a key player in a critical state agency supporting information security
• Gain unique experience working alongside executive leaders in cybersecurity
• Build meaningful connections across IT, operations, and public service sectors
• Flex your organizational and problem-solving skills in a role that truly matters
• Competitive pay and a schedule that supports work-life balance

Apply Now

This temporary opportunity offers the chance to make a real impact while expanding your executive support experience in a vital area of public service. If you’re a polished, proactive individual who thrives behind the scenes—and knows how to keep leaders focused and productive—we want to meet you.

Join ProSearch today and step into a role where your organizational talent drives real results.

About ProSearch

ProSearch, Inc. was established in Portland, Maine, in 1994 to provide companies with a full range of search, staffing and contracting services, specializing in the functional areas of information technology, accounting and finance, sales and marketing, customer service, human resources, and office support utilizing a consultative approach. Today, ProSearch serves companies across Maine, New Hampshire, and the Greater Boston area, and is expanding to support clients nationwide, with employees at work across the entire country. ProSearch, Inc. strives to develop true partnerships with client companies and candidates to fully understand and satisfy their employment needs.

ProSearch is proud to be an affirmative action / equal opportunity employer. All qualified applicants will receive consideration without regard to race, creed, gender, sex, marital status, sexual orientation, citizenship status, color, religion, national origin, age, disability, veteran status, or any other protected status under local, state, or federal law.

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